2560 Leon Guinto Street

Singalong, Malate, Manila

Philippines

632-5677686

632-5597593

Text_2

SSC COMMUNITY

Registrar’s and Grants Office

Reg & Grants OfcThe Office of the Registrar provides services related to students’ academic records. Its mandate is to maintain, update and preserve official student files with grades and academic decisions, to audit and ascertain student’s eligibility to continue studies or to graduate.  The office oversees student enrollment and registration, releases course and class lists and grade sheets; it issues reports and studies pertinent to enrollment and students’ academic performance.  As the central hub on t he school campus where student records are stored, the Registrar’s Office is committed to its mission by providing administrative and professional services to students, faculty and administration with competence, dedication, objectivity and efficiency.

The office maintains an electronic information and registration system that facilitates timely delivery of student services. Daily transactions and requests from here and abroad which are received thru e-mail, by phone or filed personally by students, are attended to following the standard operating procedures or SOPs and time frame indicated herein. Policies of the Registrar’s Office especially those which pertain to academic records and grades of students are implemented in keeping with the provisions and guidelines found in the Student Manual of Information and those of the Commission on Higher Education (CHED) or the Department of Education (DepEd).

Vision

The Registrar’s Office envisions to become fully automated in the major functions of the Office to ensure accurate management of records and prompt delivery of its various services to all stakeholders.

Mission

We, the members of the Registrar’s Office, aim to deliver administrative and professional services to all its stakeholders promptly, accurately, objectively, and effectively. With proper use of human and technological resources, we aim to manage, maintain, and update student records from admission to graduation systematically, and with consistent implementation of policies, ensure the accuracy, integrity, and confidentiality of these records. Furthermore, we aim to provide relevant information regarding enrollment, academic performance, and other related information that can aid administration in program evaluation and development. And lastly, the Registrar’s Office, being also in-charge of the management and granting of scholarships and financial assistance to deserving students of the whole institution. 

Service Hours

Monday to Friday

From 7:00am to 5:30pm
(No Lunch Break)

Saturday

From 8:00am to 12:00pm

Contact Us

REGISTRAR’S AND GRANTS OFFICE
St. Scholastica’s College Manila
2560 Leon Guinto Street, 

Malate, Metro Manila 
PHILIPPINES 1004

Phone: (632) 567-7686 local 8167
Telefax: (632) 559-6354
Email: registrar@ssc.edu.ph

 Registrar’s and Grants
Office Head & Staff

Ms. Chloe Ramos
Registrar

Ms. Florcerfina Sarmiento
Office Assistant

Ms. Leonila Aldemita
College Evaluator

CHED Liason Officer

Ms. Agnes Cabig
College Evaluator

Bureau of Immigration Liason Officer

Ms. Maricris Cao
College Evaluator

Records Management

Ms. Ma. Cecilia Chavez
College Evaluator

Scholarships and Grants

Mr. Dionisio Edrosa Jr. 
Ms. Joan Salivio
College Evaluators

Ms. Elda Cruz
High School Evaluator

Ms. Malou Perez de Tagle
Grade School Evaluator

DepEd Liason Officer

Request for Academic Records (transcripts / second copy / diploma):

Policies and Procedure

The transcript of record and diploma are confidential documents. As such, these cannot be sent by fax or by e-mail. A notarized affidavit of loss must be submitted by those requesting for a second copy of the diploma.

Since student’s signature is required before any record is released by the office, request should be done personally, by mail or by fax with the signature of the student/graduate.

All students currently enrolled at St. Scholastica’s College enjoy the privilege of getting a copy or copies of their unofficial transcript of records, any time except during enrolment period.

Processing Time

Under normal circumstances, processing takes three (3) to five (5) working days for transcript of records and two (2) days for certifications.  Processing of urgent requests for transcripts which are done in person takes no longer than two (2) working days but with extra charges for the fast lane service. Second copy requests for diploma require at least one (1) week to complete the signatories.

If requests are not made personally by the student, an authorization is required together with the following information which must be included in mailed or faxed requests:

1. FULL NAME used while in school

2. Date of Birth, Address

3. Student ID No., if applicable

4. Years of attendance

5. Course taken/obtained

6. Date of Graduation, if applicable

7. Number of copies requested

8. Scanned copy of original transcript / diploma, if applicable 

9. Complete address to which each transcript is to be sent, if applicable

10. Signature

11. Special instructions for delivery (i.e., courier delivery, or for pickup, signed/seal envelopes, etc.)  Only authorized representative may pickup requested document.

12. Payment in cash or deposited to St. Scholastica’s College bank account; credit cards are not honored.

New Rates for Request for Documents
Effective August 2013

DOCUMENTS

Rates (in Peso)

TRANSCRIPT OF RECORDS (TOR)

 

Unofficial Year 1

30.00

                Year 2

35.00

                Year 3/4

40.00

Official TOR
      for evaluation purposes only
      personal copy/for employment purposes
      for Board Examination/PRC purposes

250.00

Form 138 (GS/HS) report card

 

      2nd copy

300.00

      3rd copy

500.00

Form 137 (GS/HS) transcript

250.00

      Ordinary Paper

70.00

      Secondary School Record for College Application

60.00

CERTIFICATIONS

 

     Graduation
     Candidate for Graduation
     Units earned
     Enrollment
     Grading System
     Grade Equivalent
     Academic Standing/Grade Point Average
     English as Medium of Instruction

60.00

TEACHER’S CERTIFICATE

150.00

CERTIFICATION, AUTHENTICATION, 
CERTIFIED TRUE COPY with dry seal

60.00

VERIFICATION (CAV) (TOR/diploma)

400.00

2ND COPYOF DIPLOMA

550.00

3RD COPY OF DIPLOMA

1,000.00

COURSE DESCRIPTION

50.00/page

TRANSFER CREDENTIAL

250.00

REGISTRATION FORM (2ND COPY)

80.00

 

 

RUSH processing of documents

x2 of processing fee

 

 

MAILING CHARGES (Subject to change without prior notice)

US/Canada/Australia

1,800.00

Asia

1,200.00

Middle East/ Europe

2,600.00

Registered Mail

200.00

 

If you are currently enrolled and studying towards a degree somewhere else, here or abroad, and considering to come and cross-enroll at St. Scholastica’s College, Manila in order to take a course or subject(s), then, you are considered a cross-enrollee.  To qualify, here is what you need to do:

1. For students of any of the consortium schools in Manila – the South Manila Inter-Institutional Consortium (SMI-IC) [formerly I-IC] or Consortium of Women’s Colleges (CWC), Consortium of Benedictine Colleges in Metro Manila (CBCM) secure Application to Cross Enroll from your Registrar and present the form, duly signed, to the Registrar of St. Scholastica’s College.  Then, proceed to pay the tuition fees

2. For students of non-consortium schools, secure “Permit to Cross-Enroll” from your College/University Registrar and present this to the Registrar of St. Scholastica’s College for assistance to proceed to enrolment.

3. For cross-enrollment, the following are the procedures:

a. Secure copies of the Consortium Cross-Enrollment Authorization Form from the Registrar’s Office of your Home School.

b. Fill out the forms.

c. Present the accomplished Consortium Cross-Enrollment Authorization Form to your Department Chairperson for endorsement and the Registrar and Academic Dean for approval.

d. Bring the copies of the approved Consortium Cross-Enrollment Authorization Form to the Registrar and Academic Dean of the Host School for acceptance.

e. Pay accounts (SMI-IC: Homeschool rate / CWC: Host School rate).

f. Submit the approved Consortium Cross-Enrollment Authorization Form to the Registrar’s Office of the Host School to secure Registration Cards/Class Cards (whichever is applicable).

g. Submit Blue Form to the Registrar’s Office of the Home School.

4. For SMI-IC application for cross-enrollment, download ”Permit to Cross-Enroll“.

South Manila Inter-Institutional Consortium (SMI-IC) Member Schools

• Adamson University (AU) 
• De La Salle University (DLSU) 
• Philippine Christian University (PCU)  
• Philippine Normal University (PNU)
• St. Paul University, Manila (SPUM)
• St. Scholastica’s College (SSC)
• De La Salle-College of St. Benilde (DLS-CSB)
• Emilio Aguinaldo College (EAC)
• Lyceum of the Philippines University (LPU)
• Philippine Women’s University (PWU)
• University of the Philippines, Manila (UP-Manila)
• Sta. Isabel College, Manila (SIC)

Consortium of Women’s Colleges (CWC) Member Schools

• Assumption College (AC)
• Miriam College (MC)
• St. Scholastica’s College, Manila (SSC-Manila)

Consortium of Benedictine Colleges in Metro Manila

• San Beda College, Alabang
• San Beda College, Mendiola
• St. Scholastica’s College, Manila

Enrollment of students is conducted during registration days indicated in the school calendar approved by CHED and disseminated to students by the Registrar’s Office. Once admitted, students enjoy the right to enroll and stay until the end of the term or until graduation. Therefore, except for cases of academic deficiency, violation of school rules and regulations or failure to pay school fees, qualified students have the right to stay for the entire period in which s/he is expected to complete the course in the school, without prejudice to her/his right to transfer to other schools within the prescribed period. 

Students should enroll during the official registration period. Unless extended, no enrollment shall be allowed two (2) weeks after the first day of class. 

Enrollment of students is covered by the following policies:

1. An old student shall be allowed to enroll if s/he had been cleared for enrollment: 
     a. Grades in all subjects taken the previous semester have been encoded / submitted 
       by their professors;
     b. Subject/s with W and/or F grades have been replaced by other subjects; 
     c. All accountabilities with the Business / Registrar’s / Student Affairs Office, the Library 
       and/or other offices, have been settled.

2. A new student (First Year) can only enroll after s/he had submitted all required admissions credentials.

3. Enrollment of returnees is allowed only after they have filed their application for re-admission which is then subsequently approved by the Dean or Institute Director.

4. Prior to their enrollment, transferees are required to complete and submit all admissions requirements particularly their Transfer Credentials from the previous school.

Students are considered officially enrolled only upon payment of fees and validation of their student IDs.

For Problem-Free Enrollment/Registration, please enroll on time and on the day assigned to your levels/status.

I.  FIRST COME, FIRST SERVED POLICY

A. Especially for GE Classes, maximum number of students per class is 35/40. If your block/section is small, other students from other sections/levels who need to take the same subject may be assigned to your section. If you enroll on a later date, you may lose your slot and may have to attend the subject with another section or in the next semester.

B. Once a class has reached its maximum number of enrollees, this will be considered CLOSED.  This means that you may have to take the subject next semester, if it is offered, or wait for first semester of the following school year.

II. CHECKING OF ATTENDANCE BEGINS ON THE FIRST DAY OF CLASS

A.  Only those who are officially enrolled will be allowed to attend classes. 
B.  All those who do not attend on the first days of classes will already be marked ABSENT.

III. SURCHARGE OF PhP 500.00 FOR LATE ENROLLMENT

All those who enroll after official enrollment days will be required to pay surcharge of PhP500.00. 

1. Upon registration, student pays for the part or all of the required tuition and other fees for the semester. When a student registers, it is understood that s/he is enrolling for the entire semester. 

2. A surcharge of Php 500.00 shall be collected from students who enroll beyond the specified official enrollment period.

3. Penalty for withdrawal of enrollment:

BEFORE the opening of classes

100% of the tuition and other fees except registration fee, confirmation fee, ID fee, and X-ray.

Within the FIRST week of classes

10% of total school fees.

Within the SECOND week of classes

20% of total school fees.

AFTER the second week of classes

100% of total school fees.

4. Grantees / Scholars with partial discounts are required to pay in full the remaining tuition and fees after application of the discount upon enrollment.

5. Report card, official, and unofficial transcript of records will not be released to students with outstanding accounts.