2560 Leon Guinto Street

Singalong, Malate, Manila

Philippines

632-5677686

632-5597593

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SSC COMMUNITY

Registrar’s Office

Reg & Grants Ofc

The Office of the Registrar provides services related to students’ academic records. Its mandate is to maintain, update, and preserve official student files with grades and academic decisions, to audit and ascertain student’s eligibility to continue studies or to graduate.  The office oversees student enrolment and registration, releases course and class lists and grade sheets; it issues reports and studies pertinent to enrolment and students’ academic performance.  As the central hub on the school campus where student records are stored, the Registrar’s Office is committed to its mission by providing administrative and professional services to students, faculty, and administration with competence, dedication, objectivity, and efficiency.

The office maintains an electronic information and registration system that facilitates timely delivery of student services. Daily transactions and requests from here and abroad which are received thru e-mail, by phone or filed personally by students, are attended to following the standard operating procedures or SOPs and time frame indicated herein. Policies of the Registrar’s Office especially those which pertain to academic records and grades of students are implemented in keeping with the provisions and guidelines found in the Student Manual of Information and those of the Commission on Higher Education (CHED) or the Department of Education (DepEd).

Vision

The Registrar’s Office envisions to become fully automated in the major functions of the Office to ensure accurate management of records and prompt delivery of its various services to all stakeholders.

Mission

We, the members of the Registrar’s Office, aim to deliver administrative and professional services to all stakeholders promptly, accurately, objectively, and effectively. With proper use of human and technological resources, we aim to manage, maintain, and update student records from admission to graduation systematically, and with consistent implementation of policies, ensure the accuracy, integrity, and confidentiality of these records. Furthermore, we aim to provide relevant information regarding enrolment, academic performance, and other related information that can aid administration in program evaluation and development. 

 

Service Hours

Monday to Friday

From 7:30 am to 5:00 pm
(No Lunch Break)

Saturday

From 8:00 am to 12:00 nn

Contact Us

REGISTRAR’S  OFFICE
St. Scholastica’s College Manila
2560 Leon Guinto Street, 

Malate, Metro Manila 
PHILIPPINES 1004

Phone: (632) 567-7686 local 8167 (College) / local 8165 (Basic Ed)
Direct line: (632) 559-6354 / 567-6349
Email: registrar@ssc.edu.ph

 Registrar’s Office
Head & Staff

Ms. Bethel Ann Batallones
Registrar

Ms. Leonila Aldemita
College Evaluator / CHED Liaison Officer

Ms. Elda Cruz
High School Evaluator

Mr. Dionisio Edrosa Jr. 
College Evaluators

Ms. Malou Perez de Tagle
Grade School Evaluator / 
DepEd & Bureau of Immigration Liaison Officer

Ms. Marie Elizabeth Raval
College Evaluator

Ms. Maricris Suyo
College Evaluator  / Records Management

Policies and Procedure

The transcript of records and diploma are confidential documents. As such, these cannot be sent by fax or by e-mail. A notarized affidavit of loss must be submitted by those requesting for a second copy of the diploma.

Since the student’s signature is required before any record is released by the office, requests should be done personally, by mail or by fax with the signature of the student/graduate.

All students currently enrolled at St. Scholastica’s College enjoy the privilege of getting a copy or copies of their unofficial transcript of records, any time except during the enrolment period.

Processing Time

Under normal circumstances, processing takes five (5) to seven (7) working days for transcript of records and three (3) days for certifications.  Processing of urgent requests for transcripts which are done in person takes no longer than two (2) working days but with extra charges for the fast-lane service. Second copy requests for diploma require at least seven (7) in order to complete the signatures on the document.

If requests are not made personally by the student, an authorization letter is required together with the following information which must be included in mailed or faxed requests:

 1. FULL NAME used while in school

 2. Date of Birth

 3. Address

 4. Student ID No., if applicable

 5. Years of attendance

 6. Course taken/obtained

 7. Date of Graduation, if applicable

 8. Number of copies requested

 9. Scanned copy of original transcript / diploma, if applicable 

10. Complete address to which each transcript is to be sent, if applicable

11. Signature

12. Special instructions for delivery (i.e., courier delivery, or for pickup, signed/seal envelopes, etc.)  Only an authorized representative may pick up the requested document.

13. Payment may be made in cash or deposited to St. Scholastica’s College bank account; credit cards are not honored.

New Rates for Request for Documents
Effective March 2018

DOCUMENTS

Rates (in Peso)

TRANSCRIPT OF RECORDS (TOR)

 

Unofficial Year 1

30.00

                Year 2

35.00

                Year 3/4

40.00

Official TOR
      for evaluation purposes only
      personal copy/for employment purposes
      for Board Examination/PRC purposes

280.00

Form 138 (GS/HS) report card

 

      2nd copy

150.00

      3rd copy

300.00

Form 137 (GS/HS) transcript

 

      Official

300.00

      Unofficial

100.00

CERTIFICATIONS

 

     Graduation
     Candidate for Graduation
     Units earned
     Enrollment
     Grading System
     Grade Equivalent
     Academic Standing/Grade Point Average
     English as Medium of Instruction

90.00

TEACHER’S CERTIFICATE

150.00

CERTIFICATION, AUTHENTICATION, 
CERTIFIED TRUE COPY with dry seal

60.00

VERIFICATION (CAV) (TOR/diploma)

400.00

2ND COPY OF DIPLOMA

580.00

3RD COPY OF DIPLOMA

1,000.00

COURSE DESCRIPTION

50.00/page

TRANSFER CREDENTIAL

 

    Basic Ed

300.00

    College

315.00

REGISTRATION FORM (2ND COPY)

80.00

RUSH processing of documents

Additional PhP250.00

MAILING CHARGES (Subject to change without prior notice)

US/Canada/Australia

2,000.00

Asia

1,600.00

Middle East/ Europe

2,600.00

Registered Mail

200.00

Enrolment of students is conducted during registration days indicated in the school calendar approved by CHED and disseminated to students by the Registrar’s Office. Once admitted, students enjoy the right to enrol and stay until the end of the term or until graduation. Therefore, except for cases of academic deficiency, violation of school rules and regulations, or failure to pay school fees, qualified students have the right to stay for the entire period in which they are expected to complete the course in the school, without prejudice to their right to transfer to other schools within the prescribed period. 

Students should enrol during the official registration period. Unless extended, no enrolment shall be allowed two (2) weeks after the first day of classes. 

Enrolment of students is covered by the following policies:

1. An old student shall be allowed to enrol if s/he had been cleared for enrolment: 

   a. Grades in all subjects taken the previous semester have been encoded / submitted by their professors;

   b. Subject/s with W and/or F grades have been replaced by other subjects;

   c. All accountabilities with the Business / Registrar’s / Student Affairs Office, the Library and/or other offices, have been settled.

2. A new student (First Year) can only enrol after submission of all required admissions credentials.

3. Enrolment of returnees is allowed only after they have filed their application for re-admission which is then subsequently approved by their Academic Dean.

4. Prior to their enrolment, transferees are required to complete and submit all admissions         requirements particularly their Transfer Credentials from the previous school.

Students are considered officially enrolled only upon payment of fees and validation of their student IDs.

For Problem-Free Enrolment/Registration, please enrol on time and on the day assigned to your level/status.

I.  FIRST COME, FIRST SERVED POLICY

A. GE Classes allow a maximum number of 35/40 students per class. If your block/section is small, other students from other sections/levels who need to take the same subject may be assigned to your section. If you enrol on a later date, you may lose your slot and may have to attend the subject with another section or in the next semester.

B. Once a class has reached its maximum number of enrolees, this will be considered CLOSED.  This means that you may have to take the subject next semester, if it is offered, or wait for the first semester of the following school year.

II. CHECKING OF ATTENDANCE BEGINS ON THE FIRST DAY OF CLASSES

A.  Only those who are officially enrolled will be allowed to attend classes. 
B.  All those who do not attend on the first days of classes will already be marked ABSENT.

III. SURCHARGE OF Php500.00 FOR LATE ENROLLMENT

All those who enrol after official enrolment days will be required to pay surcharge of Php500.00. 

If you are currently enrolled and studying towards a degree somewhere else, here or abroad, and for some reason will need to cross-enrol here at St. Scholastica’s College (SSC) Manila in order to take a course or subject(s), you are most welcome to do so.  To cross enrol, here is what you need to do:

1. Secure a Letter/Permit to Cross Enrol from the Registrar’s Office of your Home School.

2. Obtain the needed endorsement from your Department Chairperson/Academic Dean and Registrar.

3. Present your Letter/Permit to Cross Enrol to the Registrar of St. Scholastica’s College (your Host School) for acceptance.

4. Pay the required fees at the Business Office.

(Cross enrolees from SMEC-member schools who pay the Home School rate must bring a copy of the schedule of fees reflecting the cost per unit of their school; cross enrolees from CWC-member schools and other schools pay the Host School rate.)

5. Present your receipt at the Registrar’s Office to secure your Registration Card.

Students of any of the consortium schools in the South Manila Education Consortium (SMEC -formerly SMI-IC), the Consortium of Women’s Colleges (CWC), or Consortium of Benedictine Colleges in Metro Manila (CBCM) can easily cross enrol at SSC.

South Manila Inter-Institutional Consortium (SMI-IC) Member Schools

• Adamson University (AU) 
• De La Salle University (DLSU) 
• Philippine Christian University (PCU)  
• Philippine Normal University (PNU)
• St. Paul University Manila (SPUM)
• St. Scholastica’s College (SSC)
• De La Salle-College of St. Benilde (DLS-CSB)
• Emilio Aguinaldo College (EAC)
• Lyceum of the Philippines University (LPU)
• Philippine Women’s University (PWU)
• University of the Philippines Manila (UP-Manila)
• Sta. Isabel College Manila (SIC)

Consortium of Women’s Colleges (CWC) Member Schools

• Assumption College (AC)
• Miriam College (MC)
• St. Scholastica’s College(SSC)

Consortium of Benedictine Colleges in Metro Manila

• San Beda College Alabang
• San Beda College Mendiola
• St. Scholastica’s College Manila

 1. Upon registration, a student pays for tuition and other fees for the semester, either in full (cash, credit card, check, or BDO Bills Payment) or on instalment basis (cash, check, or credit card plus post-dated checks with a fully accomplished PDC Warranty Form).

2. Students with a load of not more than 12 units for the semester are required to pay in full upon enrolment.

3. A surcharge of Php 500.00 shall be collected from students who enrol beyond the specified official enrolment period.

4. When a student registers, it is understood that s/he is enrolling for the entire semester. 

5. Withdrawal of enrolment is subject to penalty:

BEFORE the opening of classes

Php2,000.00

Within the FIRST week of classes

10% of total school fees

Within the SECOND week of classes

20% of total school fees

AFTER the second week of classes

100% of total school fees

6. Report cards, official, and unofficial transcripts of records will not be released to students with back accounts or outstanding balance.